Affectiva is looking for an Office Manager to keep our office running smoothly while also assisting the Finance and HR teams.
Responsibilities
As Affectiva’s Office Manager, you will:
- Run the office, including catering, deliveries, furniture, and all non-IT infrastructure
- Interface with building management (Synergy Management)
- Manage vendors (e.g. phones, internet, cleaners, coffee, snacks, insurance)
- Work closely with and support the office manager for the Cairo Office
- Plan company events and outings
- Finance assistance includes:
- Payroll administration (Paychex)
- Expense management
- Accounts Payable
- Accounts Receivable
- Stock Option Management
- HR assistance includes
- Benefits administration (via benefits broker)
- Government compliance (I9’s, labor laws etc., Handbook)
- Maintain HR records
- Organize new employee onboarding and offboarding
- Recruitment
- Assist Managers and Employees with Visa Processing
- Uphold and encourage our core values (Rockstar)
- Complete mandatory audits (insurance, workers compensation)
- Executive Support
- Support CEO and COO with any requested duties
- Assist CEO with travel and scheduling
- Schedule Board Meetings
Requirements
- College degree or equivalent experience
- 1 – 6 years business experience
- Work in a start-up a plus
- Experience in office management
- Experience in either finance or HR
Skills
- Be able to prioritize in a fast paced environment
- Close attention to detail
- Be able to use g-suite, microsoft excel, paychex, quickbooks, slack and dropbox
- Strong Communication and Interpersonal Skills